Job Description

Provide the following administrative duties for the property management team and Tulsa office:

• Communication Organizational skills and Team support are crucial in this position.

• Front Desk/Receptionist Front Office Point Person; Must possess a professional presence and telephone voice

• Sort and distribute mail on daily basis.

• Order and stock supplies as needed.

• Excellent typing grammatical writing and proofing skills are required.

• Prepare and send correspondence (tenants vendors owners): insurance letters delinquent letters.

• Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates as necessary.

• Update and record documentation in IMPAK or other software

• Call insurance companies to request new certificates as needed.

• Maintain and update all tenant lease files including filing of correspondence and other information.

• Scan leases into Yardi and contracts to Sharepoint; update Sharepoint.

• Develop and maintain tenant rosters vendor lists insurance lists HVAC lists maintenance contracts etc

• Take maintenance calls. Input Work Orders. Work with managers/tenants to resolve work orders/calls.

• Assist with any reporting requirements of the property owner including compiling assembling supervision of the final product copying distributing and mailing.

• Coordinate special events and documents i.e. fire drills newsletters tenant surveys welcome packages.

• Gain knowledge of the tenants location in each building contact persons the nature of their business etc.

• Attend and complete required safety training

• Other Duties as Assigned.

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