Legal Executive Assistant - IP/Data Privacy-Cyber Security - Hybrid Job at Chelsea Search Group, Los Angeles, CA

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  • Chelsea Search Group
  • Los Angeles, CA

Job Description

Executive Assistant – IP/Data Privacy-Cyber Security (Los Angeles) : Hybrid
Executive Assistant who also has solid legal secretarial experience working for a very high-profile Principal. The principal is very nice and appreciative of all that is done; however, she is exceptionally busy, and travels frequently (Internationally/Domestically).
 
We are searching for a candidate who is very savvy with scheduling, can maintain a very busy calendar and be the "right hand"/gatekeeper. A lot of admin work, travel changes can be extensive ( i.e., both International and Domestic) with very last-minute travel changes. We are looking for someone who has 10+ years' experience, with solid legal skills and executive assistant skills. Attorney is responsive and relies heavily on her Assistant to manage things.

Tasks: 
  • Responsible for reducing document production and administrative tasks from attorney. Proactively taking ownership and responsibility for tasks and assignments
  • Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on attorney's behalf
  • Accounting/Billing ( i.e., liaise with accounting to review and process monthly bills).
  • Calendar constantly changes -- Proactively manage attorney's calendar on a day-to-day basis, including making appointments and prioritizing sensitive matters, and resolving any calendaring/scheduling conflicts and regularly communicating to ensure that attorney is aware of changing priorities and commitments.
  • Organize meetings on behalf of attorney, including scheduling and sending reminders.
  • Manage and coordinate all aspects of attorney's external and internal meetings, events and travel, required. Process expense reimbursements.
  • Utilize Services (i.e., Document Services, Overflow Assistance, etc.) when and where appropriate
  • Works with little to no supervision.
  • Other duties as assigned.
 
Technical Skills, Qualifications and Experience:
  • A large amount of executive assistant and legal secretarial experience; work experience in a legal or professional services environment.
  • A minimum of Intermediate knowledge of Word, Excel, and PowerPoint.
  • Intermediate knowledge of office systems applications (i.e., Intapp Time, Intapp Open, Emburse, etc.).
  • Can work independently, prioritizing work and meeting intense deadlines
  • Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
  • Collaborates well with others at all levels.
  • Have solid organizational and planning skills.
  • Problem Analysis and problem-solving skills.
  • Judgment and decision-making ability.
  • Proactive.
  • Maintain high levels of confidentiality.
  • Attention to detail and accuracy.
  • Team player.

To Apply: Please email your resume to: cfleck@chelsearecruiters.com 

Job Tags

Work experience placement, Work at office,

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