Job Description

UMG is seeking a dedicated and organized Office Manager/Admin to oversee the daily operations of our office. This role is crucial in ensuring a productive and efficient work environment. The ideal candidate will manage office resources, coordinate administrative tasks, and support staff to facilitate smooth business operations. UMG offers a collaborative and dynamic workplace where your contributions will be valued and impactful.

Responsibilities

• Office Operations:
  • Manage day-to-day office activities, including scheduling, filing, and correspondence.
  • Ensure office supplies and equipment are maintained, replenished, and in good working order.
  • Oversee office layout, cleanliness, and organization.
• Administrative Support:
  • Provide administrative assistance to executives, including managing calendars, organizing meetings, and preparing documents.
  • Coordinate travel arrangements and accommodations as needed.
  • Handle incoming calls, emails, and inquiries, directing them appropriately.
• Human Resources Coordination:
  • Assist with onboarding new employees, including orientation and paperwork.
  • Maintain employee records, timekeeping, and attendance tracking.
  • Serve as a point of contact for HR-related inquiries.
• Financial Management:
  • Oversee office budget, including tracking expenses and processing invoices.
  • Collaborate with accounting on financial matters such as payroll and reimbursements.
  • Manage vendor relationships and negotiate contracts for office services and supplies.
• Event Planning:
  • Organize company events, meetings, and team-building activities.
  • Coordinate logistics for office functions such as conferences, training, and workshops.
• Technology and Communication Systems:
  • Ensure office technology, including phones, internet, and printers, is functioning properly.
  • Liaise with IT support for troubleshooting and technology upgrades.
• Compliance and Policy Enforcement:
  • Ensure office operations comply with company policies and procedures.
  • Maintain health and safety standards in the workplace.

Qualifications

• Education: Bachelor’s degree in business administration, management, or a related field preferred.
• Experience: 3+ years of experience in office management, administration, or a related role.
• Skills:
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Proficiency in office software (e.g., Microsoft Office, Google Suite).
  • Basic financial management and budgeting skills.

Work Environment

• This position operates in a professional office environment with standard office equipment.

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