Job Description

Seminar Event Coordinator
Remote (Must live near major airport hub) | Weekly Travel Required

At ParkerBeth, we connect high-performing professionals with roles that drive meaningful client experiences—and this one is a key player behind a successful multi-day event series.

We’re hiring a Workshop Coordinator for a personal development and coaching organization that delivers executive-level workshops nationwide. This is a hands-on, travel-based role perfect for someone who thrives in logistics, admin, and high-energy environments. If you’re detail-oriented, service-minded, and confident in supporting speakers, strategists, and high-level clients, this is a great fit.

Why This Role Stands Out

Own the Experience – Oversee all workshop logistics, including hotel access, registration, materials handling, and supporting the speaker and sales team. You’re the onsite anchor from setup to closeout.

Be the Bridge – Serve as the friendly, assertive liaison between guests, strategists, hotel staff, and vendors. Redirect questions, anticipate needs, and keep things running smoothly with warmth and confidence.

Travel Consistently – Travel for 3 out of 4 weeks each month, typically Tuesday–Friday or Wednesday -Saturday, depending on workshop scheduling. You’ll fly in the day before the event begins and stay through the last day.

Support with Heart – During events, you’ll assist with setup, registration, speaker care (yes, that includes water and encouragement), and customer service for guests.

Key Responsibilities

• Coordinate all event logistics including hotel and event space access, travel planning, and vendor communication.

• Prepare and ship workshop materials (handouts, kits, name tags) and maintain inventory across events.

• Manage registration, check-in, and maintain accurate attendee data in CRM and tracking sheets.

• Provide direct on-site support to Strategists and the Speaker, ensuring they are fully prepared and supported.

• Act as a high-touch customer service representative to executive clients during workshops.

• Coordinate consultation schedules and assist Strategists with pre-event preparation.

• Complete light administrative work after events; ownership of the process is essential.

• Travel with or manage materials between events, including occasional carrying/lifting (luggage expenses covered).

Ideal Candidate

• Strong administrative and logistical coordination skills.

• Professional, bubbly, and assertive—able to redirect, support, and guide with ease.

• Experience in event operations, customer service, or sales support is highly preferred.

• High emotional intelligence and ability to anticipate team needs (especially for speakers).

• Open to frequent travel (3 weeks on, 1 week off) and physical aspects of event setup.

• Remote-based, ideally near a major airport hub for efficient workshop travel.

• Comfortable working under pressure and in fast-paced event environments.

Compensation and Schedule

• Per Event Pay:

• $1,500 per event during training

• $1,800 per event after training

• Travel Schedule:

• 3 weeks per month (out of town for 4 days at a time, including travel day)

• Event setup the day before workshop begins

• Remote Role: Must live near a major U.S. airport

This isn’t just an admin role—it’s a people-facing, logistics-driving position at the core of a transformational workshop experience.

Interested? Apply today and bring energy, excellence, and care to a team that delivers real impact.

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