Job Description

What You'll Do:

Ohio Department of Public Safety - Director's Office/Fiscal Services (Procurement Services)

Report in location: 1970 West Broad Street, Columbus, Ohio 43223

Work hours: 8:00am - 5:00pm

Perks of Working for the Ohio Department of Public Safety

• Multiple pay increases over your first years of service!

• Free Parking!

• Free Onsite Gym and Walking Path!

• Daycare On-site!

• Cafeteria On-site!

Under general direction of Sourcing Supervisor, solicit & evaluate proposals, make recommendations & monitor supplier performance where the need is not customary & the specifications must be developed where none exist:

• Coordinate & oversee establishment & maintenance of contractual agreements for the sustained procurement of supplies, materials, equipment &/or services required for the Ohio Department of Public Safety (ODPS).

• Work with requestor &/or subject matter experts to establish specifications where products or services have multiple complex attributes &/or deliverables & for new & developing requirements (e.g., establish acceptance & payment expectations & schedules for contracts with multiple deliverables &/or phases; resolve cost overrun issues).

• Coordinate the development & implementation of changes & enhancements to existing scopes of work (e.g., research, analyze & make recommendations regarding requisitions, purchase orders, contracts & amendments; evaluate & make recommendations regarding proposed exceptions & improvements over what was requested; recommend policies, procedures & improvements for sourcing practices; coordinate potential sources for good & services).

• Perform &/or participate in contract negotiations with requestor, supplier &/or Legal Services as needed.

• Confer with vendors, manufacturers & distributors on daily basis regarding available/needed services, delivery, prices &/or quantity.

• Prepare & submit release & permit requests.

• Compare procurements of other jurisdictions (e.g., contact other states & political jurisdictions; conduct interviews, collects information & evaluates similar proposals).

• Update electronic internal & external database(s) to maintain current tracking information.

• Route contracts & agreements for internal approvals & signatures between Legal staff, Business Services, Office of Administration, & Fiscal Services.

• Utilize state issued payment card & maintains log; Assure accuracy & correctness of contracts, Memoranda of Understanding (MOU), purchase orders, requisitions & encumbrances (e.g., enter procurement information into Ohio Administrative Knowledge System (OAKS) &/or Ohio Buys (OB), Workflow, Tracking, & Follow-up System (WTFS) & Electronic Release & Permit System); Prepares purchase orders.

• Ensure compliance with applicable licenses, laws, rules & regulations.

• Participate with Legal Services in contract negotiations for non- standard terms & conditions, licenses & agreements.

• Perform research, develop specifications, determine sourcing strategy, prepare acquisition plan, conduct solicitation (e.g., obtain quotes/proposals), perform cost analysis, prepare statistical reports & make award recommendations.

• Gather & prepare documentation for submission to the Controlling Board

• Monitor supplier performance.

• Document & analyze performance lapses.

• Recommend & implement corrective action to resolve performance issues.

• Work with Fiscal staff to resolve issues with payment processing & OAKS &/or OB related issues.

• Provide follow-up on outstanding services to be performed.

• Ensure Minority Business Enterprise (MBE) & Encouraging Diversity, Growth & Equity (EDGE) vendors are utilized.

• Prepare correspondence using Microsoft Office 365.

• Maintain files (e.g., procurement files).

• Respond to telephone & email inquiries.

• Maintain & generate reports from ODPS databases, OAKS & OAKS Business Intelligence (BI), OB.

• Participate in vendor outreach events.

• Perform MBE/EDGE supplier development & assist in preparation of the MBE spending plan.

• Perform other duties as assigned (e.g., assist with cross training of fellow sourcing personnel; answer telephones; make copies, etc.).

  
  Helpful Tips for Applying :

Be detailed when describing your current/previous work duties. The more the better!! Don't just write "see attached resume".

Tailor your application for each position you apply for. You should clearly describe how you meet the minimum qualifications outlined in this job posting.

Respond to all questions asked. If you do not have the education/training/experience that is being asked, select either "No" or "N/A".

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Option 1:

30 mos. exp. or 30 mos. trg. in purchasing/procurement/sourcing.



Option 2:

• Or completion of undergraduate core program in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field; 6 mos. exp. or 6 mos. trg. in purchasing/procurement/sourcing.

Option 3:

• Or 12 mos. exp. as Sourcing Analyst, 64512.

Option 4:

• Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Purchasing, Stores, Inventory Supplemental Information

UNUSUAL WORKING CONDITIONS : May require travel; may be required to work long or unusual hours during peak operational periods.

• This position will be filled in accordance with the bargaining unit agreement if applicable

Background Check Information:

• A background check, BCI fingerprint check may be required on all selected applicants

• A comparative analysis and/or drug test may be a requirement of the hiring process

To request a disability accommodation, please email HRRequestADA@dps.ohio.gov as soon as possible, or at least 48 hours prior to the above referenced testing or interview date so any necessary arrangements may be made in a timely manner.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Job Tags

Full time, Contract work, Part time, Work at office, Immediate start,

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