Job Description

TECHNICAL ADMINISTRATIVE ASSISTANT

ABOUT US

Matrix Technologies, Inc. has been a leading provider of engineering, automation, and systems integration services since 1980. Guided by 'The Matrix Way,' we value teamwork, collaboration, and fun. Recognized as a Top Workplace, we offer flexible schedules, professional growth opportunities, and market-leading compensation. Our expertise spans multiple industries, and 87% of our projects are from repeat clients, showcasing our commitment to quality and customer satisfaction. Come experience “A Better Process for Success” with us.

Culture matters! At Matrix, our core purpose is  Enhancing People's Lives...Every Day . Our fundamentals guide our culture, and you can learn more about our unique environment here:  (

OVERVIEW

Join our team as a Technical Administrative Assistant!

This role is based out of our Maumee, OH office. The position is paid hourly and includes eligibility for overtime pay.

Matrix Technologies, Inc. is seeking a self-motivated and professional Technical Administrative Assistant to support our technical team members. This position provides assistance by reviewing and publishing internal and project documentation using company standards. Candidate requirements include 3-5+ years' experience as an administrative assistant or technical writer, and an associate degree or higher in a correlated field is preferred. This position requires an eye for detail, a high level of organizational and multitasking ability, and strong communication skills. Candidate must be proficient in Microsoft Word, Excel, and PowerPoint, as well as general computer skills. Familiarity with Microsoft Teams, SharePoint, and OneNote is preferred. Experience in the engineering or technical industry field is a bonus! The engineering industry requires continued education due to the ever-changing technical world, so a good candidate would be a quick learner with an inquiring mind who can work well in a team or individually and who can provide great service to our clients. Compensation commensurate with experience level.

KEY RESPONSIBILITIES

• Proofread, edit, format, and publish documentation and proposals needed by staff of all levels while ensuring compliance to corporate standards.
• Review documents and ensure proper spelling, grammar, and general math equations (sum, difference, product, quotient, etc.).
• Copy, assemble, and distribute work produced in a timely manner.
• Enter data and schedules into the project management system.
• Meet deadlines and prioritize workload.
• Contribute to the upkeep of the team tools and processes.
• Actively participate in weekly department and division meetings or trainings whenever necessary.
• Must be flexible to take on additional tasks to assist company including but not limited to composing emails, printing and scanning documents, schedule and assist with meetings/lunches, answering phones, office supply inventory management, mail distribution, and other duties as assigned.

QUALIFICATIONS

• Possess 3-5+ years of technical administrative experience
• The completion or pursuit of an Associate's degree in English, Business Administration, or related field is preferred
• Excellent typing and proofreading skills
• Strong verbal and written communication skills
• Ability to use critical thinking skills to manage tasks
• Expertise with key software programs (e.g., Microsoft Word, PowerPoint, Excel, etc.)
• Must be able to work independently and as a contributing team member
• Strong attention to detail
• Ability to multitask, prioritize workload, and plan to meet tight deadlines
• Has prior experience in an engineering or technical industry (preferred)
• Reliable, dedicated, and positive attitude toward team members and clients
• Comfortable working with all levels of positions within the organization and supporting multiple locations
• Basic business acumen and knowledge preferred.
• Technical writing ability preferred.

PHYSICAL REQUIREMENTS

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; stoop, kneel, crouch; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk, and hear.
• The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 25 pounds.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WHY MATRIX?

Physical and Mental Wellness and Work/Life Balance:

• Health Insurance with Prescription Drug Coverage, Dental, and Vision Insurance
• Generous Paid Time Off (Extra Days for Purchase) and Ten Paid Holidays
• Paid Parental Leave, Bereavement Leave
• Flexible Work Schedules, Work at Home Options
• Wellness Program with Incentive Dollars, Preventive Health Screenings
• Employee Assistance Program (EAP), Critical Illness and Accident Insurance

Financial Wellness:

• Employee Stock Ownership Plan (ESOP)
• 401(k) and Roth Plans with 5% Match and immediate vesting upon enrollment
• Market-based competitive Compensation and Overtime Pay for Salaried positions
• Quarterly Bonus Program and Spot Bonus Program
• Pre-Tax Health Savings Account (HSA) with Match, and Pre-Tax Flexible Spending Account (FSA)
• Life Insurance Paid by Matrix and Buy-Up Options
• Short-Term and Long-Term Disability Plan Paid by Matrix

Personal and Professional Growth:

• Technical, Managerial, and Administrative Career Paths
• Onboarding and Mentoring, Internal Training and Cross Training
• PE Certifications, Registration, and Renewals
• Assessments and Leadership Development
• External Certification Programs, Professional Memberships
• Tuition Reimbursement Program

Recognition, Culture, and Other Perks:

• Regular Employee Updates and Town Halls, Annual Engagement Surveys
• Employee Service Awards and Peer Recognition
• Strong Fundamentals (Core Values)
• Employee Referral Program/Bonus
• Casual Dress
• Discount Programs
• Community Involvement Committee
• Sports Teams and Clubs

We offer  market-competitive compensation for a Technical Administrative Assistant with a base range of $40,000 to $51,000  annually and a total compensation package that includes quarterly bonuses, 401(k) matching, and overtime pay. Salaries are based on experience, skills, and qualifications.

Matrix Technologies, Inc. is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity, and maintain employment statistics on applicants.

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